Room / Facility Booking Module

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This is an optional module which allows the administration staff to manage function rooms, the restaurant and other entities within the club such as golf lessons. The operation of this module is very similar to the golf tee time bookings except it applies to rooms, restaurant and other facilities.

What are the key benefits?

• Save time over an existing diary system managing single, group and multiple week bookings.
• No more double bookings. The system is networked and real-time so no double bookings are possible and the bookings are accurate at all times.
• Build a marketing database, each new booking is a potential new contact in your database.
• Market your facility through the bulk email and SMS (text) tools to promote events, offer special deals, or to recruit new members to the club.
• Save time updating your website with fixtures and events. The system has a calendar that is automatically generated and can be integrated into your club website.
• Send a booking confirmation in seconds from pre-defined email templates, saving you the time and cost to write time consuming letters to visitors and societies.
• Check the complete history of all bookings e.g. did we ask a society for a deposit, did we send a confirmation email, have they paid a deposit, who took the booking etc.
• All software upgrades are installed for you remotely via the Internet by BRS.
• Backups are performed automatically by BRS, there is no need to backup any data.

What are the key features?

• Very easy to use, Reliable and Robust.
• Secure login to access the system and multiple user levels.
• Automatically generated booking confirmation (by email and post) and send or print at the click of a button.
• Define multiple email and letter templates.
• Management Reports.
• Record catering associated with bookings.
• Complete history of all bookings: The system automatically records who took each booking along with the date and time of the booking operation.
• Market your facilities through the bulk email and SMS (text) tool.
• Allows any number of administration staff to be using the system simultaneously.
• Multiple daily and monthly views of the booking information.